SHOW DAYS: TUESDAY, NOVEMBER 4–FRIDAY, NOVEMBER 7, 2008
- Celebrity Appearance Notification
- Exhibitor Registration Due by Mail or Fax – (To Receive Badge in Mail)
- Exhibitor Registration Due online (To Receive Badges in Mail)
- Exhibitor-Appointed Contractor Application
- Feature Vehicle Display Application (Online Only)
- Product Giveaway Receipt Request
Exhibitor Registration is available online at www.SEMAShow.com. Additional badges required over the allocated amount are $15 per badge. Please note that exhibitor registration onsite is $15 per badge, regardless of any remaining allotment. Unique individual e-mail addresses are required to complete registration for booth personnel.
In order to receive a badge, each registrant is required to confirm their e-mail address once registration is complete. If the e-mail is not confirmed prior to the badge mailing, the badges will be held for pick up at the Show.
If you did not receive your exhibitor registration password via e-mail, please contact customer service at SEMA-Reg@convexx.com or call 702/450-7662, ext. 120.
HAVE YOU CHECKED YOUR TARGET DATE? – Tab #2
Target Date Change Deadline: October 10
Show Management establishes target dates for your freight to arrive (this does not apply to hand carry freight). Target Dates and Times are listed in Tab 2 of the online Exhibitor Service Manual. If you need to change your target date to allow more time to set up or would like it later so you don't have to spend so much on hotel rooms, please contact Ron Pickens at Freeman at email@example.com to REQUEST a time change. All requests need to be in by October 10. You will be advised if a request can be granted
IS YOUR BOOTH 400 SQUARE FEET OR MORE? SAVE TIME AND MONEY – Tab #3
Be sure to fill out the Exhibit Space Design Notification form which can be found by clicking here or Tab 3 of the online Exhibitor Services Manual. Send this in along with a rough sketch of your exhibit so Show Management can approve your booth design or suggest any necessary changes BEFORE you get to Las Vegas. This will save your company time and possibly money, not to mention the hassle of altering your booth design at the last minute.
PLANNING ON A HANGING SIGN OVER YOUR BOOTH? – Tab #3
Having a hanging sign in peninsula or split island booth can be tricky. Be sure to send in a rendering of your design using the provided form (or CLICK HERE to access it). Let us check it out before you get to Las Vegas to be sure it will work within your booth space. Perimeter Linear booths may have flat hanging signs. Please keep in mind that linear booths may not have hanging signs. Questions? Please call 702/450-7662, ext.123.
When shipping your hanging sign, it must be shipped separately from your booth using the Hanging Sign Shipping label located in Tab #14. Shipping separately is less expensive and will help Freeman hang your sign in a timely manner.
Remember to be kind to those Exhibitors around you by abiding by the Line of Sight rule. Signs, displays, products, fixtures, vehicles and decorations for all exhibit configurations (except split islands) located within an area 5 feet from the aisle and 10 feet from a neighboring exhibit can be no more than 4' high. (These restrictions do not apply to island or split islands.)
FEATURE VEHICLES – Tab #12
Deadline: September 26
Don’t be shut out of SEMA’s most visible promotional opportunity. Submit your Feature Vehicle Application online at www.SEMAShow.com/featurevehicle today. Vehicles must be unique and aligned with the industry. Feature Vehicle Check-in takes place on Sunday, November 2, 2008. Select your check-in time when you sign up online at www.SEMAShow.com/featurevehicle. Vehicles are placed as they are checked in. Questions? Contact firstname.lastname@example.org.
VEHICLE DAILY WIPE-DOWN PROGRAM – Tab #12
Deadline: October 3
Sign up for the Vehicle Daily Wipe-Down Program, offered to the first 200 applicants. Service is limited to one vehicle per exhibitor.
ELECTRICAL ORDERS & LAYOUTS – Tab #16
Deadline: October 10
Please be sure if you are ordering electrical for your booth that you specify where you want the outlets if you are in a peninsula, split island or Island booth. You should submit a diagram along with your order to confirm placement. Electrical order forms are in Tab #16 of your Exhibitor Service Manual.
NEW PRODUCTS – Tab #7
Does your company have a new product? Take advantage of this free marketing opportunity by entering your product in the New Products Showcase. Your first product entry is FREE if entered by October 3 using your exhibitor password when entering your product online at www.SEMAShow.com/NewProducts. Questions? E-mail email@example.com or call 702/450-7662., ext. 119.
INTELLECTUAL PROPERTY RIGHTS – Tab #3
It is SEMA’s objective to ensure proper protection of intellectual property rights of its members and Show exhibitors. This includes the protection of trademarks, service-marks, copyrights and patents. With the support of the SEMA Board of Directors, a stringent policy has been put in place. Every effort will be made to eliminate product conflicts and protect those that have legal rights to the products involved.
If you suspect another company has copied your product or has infringed on your legal rights—please review the information in Tab #3 and contact Show Management, 702/450-7662, ext. 104, firstname.lastname@example.org.
INTERNATIONAL BUYERS FOR YOUR PRODUCTS
The U.S. Department of Commerce presents Marketplace—an opportunity to meet U.S. Department of Commerce Automotive Specialists working in U.S. Embassies abroad as part of the Foreign Commercial Service. Commercial Specialists from countries in: Africa, Asia, Europe, Middle East, Caribbean and Latin America will be on hand 1) to present you with a review of their respective markets 2) for one-on-one consultations on export opportunities for your products 3) to discuss products sought by their respective delegations.
Marketplace is an open event with no pre-scheduled appointment required. We encourage you to walk in and meet with Commercial Specialists from the countries that interest you most. At that time, you may also schedule an appointment for further consultation.
Marketplace is especially tailored for you, the exhibitor, and will take place in Room S232 (Skybridge between Central and South Halls) from 7:30 a.m. to 9:00 a.m.
Wednesday, November 5 Latin America/Caribbean
Thursday, November 6 Europe/Africa/Asia/Middle East
EXHIBIT FREIGHT – Tab #14
Calculating Material Handling
Estimate your material handling by going to www.SEMAShow.com and clicking on the blue star that says “Click here for Exhibitor Services Manual.” If you have not registered to use the Service Manual, you must do so to use this feature. Once on the website, click on MATERIAL HANDLING and enter your information. The system will give you an estimate for shipping to the warehouse and shipping to the Show site.
Hand Carry Freight
SEMA and Freeman have expanded the Free Hand Carry/Cart Service program from 500 lbs. to 1,000 lbs. If you arrive on-site at the SEMA Show with less than 1,000 lbs. of freight, Freeman labor will deliver your freight to your booth for FREE. This service will be available Saturday, November 1, and Sunday, November 2, 8:00 a.m.–5:00 p.m. and on Monday, November 3, 8:00 a.m.–2:30 p.m. This program is only available to companies with 1,000 lbs. of freight or less.
All information regarding this free service can be found in the Exhibitor Services Manual website under Tab 14. If you have any further questions regarding freight-handling assistance at the SEMA Show, please contact Show Management at 702/450-7662, ext. 123.
SAVE MONEY! Look under Tab 14 of the online Exhibitor Services Manual for great tips on how to package your freight that will save you money not only for the transportation, but the freight handling on-site. Customer Service at Freeman will also be able to answer any questions you may have at 702/407-4694.
New "Clean Floor" Deadline in Effect
Deadline to clear crates and empties on Show site, Monday, November 3 at 3:00 p.m.
In an effort by SEMA and the official service contractor to ensure a fluid move-in of the Show for all exhibitors, a new "clean floor" deadline will be enforced at the 2008 SEMA Show. "Clean Floor" refers to the requirement that all crates and "empties" be ready for pick up by the official service contractor for storage during the Show. All crates must be sealed, closed and labeled for Freeman to commence "cleaning" the floor for final preparation of the Show's opening by 3:00 p.m. on Monday.
Previously, the deadline was 5:00 p.m. on the Monday before Show opening, but the deadline has been changed to 3:00 p.m. Although this is only two hours, those two hours are vital to the successful opening of the Show, ensuring everything is completed prior to the first attendees walking the Show floor Tuesday morning, and alleviating any issues you, the exhibitor, may have prior to the Show opening.
Show Management greatly appreciates your understanding and observance of this deadline.
Registration for attendees continues to be strong, and thousands of new buyers are planning on attending the SEMA Show this fall. Attention from the international community has never been greater, and we look forward to another successful Show this year. Please make sure you plan accordingly, including taking advantage of all the outreach opportunities made available to exhibitors through the Center for International Commerce and other resources around the SEMA Show, so your company can capture the best leads possible. Participate in New Products Showcase, Technical Seminars, Trade Lead Buyers Program, and more. Find the information in the online Exhibitor Services Manual, or feel free to contact SEMA Show Management at 702/450-7662, ext. 120.
CELEBRITY APPEARANCES – Tab #11
Deadline: September 19
Will a race car driver, industry icon, TV personality, pop idol, international superstar or any other celebrity or famous vehicle be appearing in your booth? Let SEMA help you promote it. Go to Tab #11 in the Exhibitor Services Manual to complete the notification application, and we may post your information on the SEMA Show website or in the Media Center. For more information, contact Lisa Schafer, lisas@SEMA.org or 909/396-0289, ext. 181.
SPONSORSHIPS – Tab #6
Want your company to stand out in the crowd? SEMA offers several ways to give you that opportunity by becoming a sponsor at the Show. This is a great way to promote your company and your sponsorship dollars go right back into the automotive aftermarket industry. Contact Motor Media Inc. at 818/248-4449.
BOOTH AND MEDIA CONFERENCE CATERING
Sample menus are available online at www.ps.aramark.com/lasvegascc. Contact one of the following Aramark representatives (depending on the hall where your booth is located) for pricing and to order catering for your booth, or a media conference scheduled within your booth.
Please note contact changes for Aramark personnel;
North Hall - Keziah Calmese, e-mail: email@example.com, 702/943-6902
Central Hall - Paris Magasiny, e-mail: firstname.lastname@example.org, 702/943-6904
South Halls - Emily Pittinger, e-mail: email@example.com, 702/943-6849
Have a successful Show!
ConvExx, SEMA Show Management