SEMA eNews Vol. 12, No. 43, October 29, 2009

SEMA Show Exhibitors—Click Here for Key Last-Minute Information

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FIVE DAYS UNTIL THE SHOW!

SHOW MANAGEMENT OFFICE   
Show Management can be found in S224 on the bridge between Central and South Halls. If you need assistance with Intellectual Property, a Merchandise Exit Pass, Late Hours Work Pass, or need to bring buyers to your booth early, the Show Management Office can assist you. You can reach Show Management now at 702/943-3505 or email ShowOffice@ConvExx.com.

FREE MATERIAL HANDLING PROGRAM
SEMA and Freeman are once again offering a free delivery service for small exhibitors. If you arrive on-site at the SEMA Show in a personally operated vehicle with less than 1,000 pounds of freight total, Freeman labor will deliver your freight to your booth for FREE.  This service will be available Saturday, November 1, and Sunday, November 2, 8:00 a.m.—5:00 p.m. and on Monday, November 3, 8:00 a.m.—2:30 p.m. This program is only available to companies with 1,000 pounds of freight or less and not utilizing a common carrier to transport their materials to the Las Vegas Convention Center.

EXHIBITOR SERVICES MANUAL
The complete 2009 SEMA Show Exhibitor Services Manual is available online. Check www.SEMAShow.com for the link to the Exhibitor Services Manual or CLICK HERE and begin ordering services for your SEMA Show booth. You do not need to register or log-in to download the forms contained on this website, unless you are ordering services directly from Freeman.

Forward all forms and links contained on the Exhibitor Services Manual to others in your organization so everyone can conveniently download the forms they require to have a successful show.   

Freeman Online
If this is your first time using Freeman online, and you intend to order products or services from Freeman, click on the LOGIN link to register.

If you misplaced your Freeman Online password, contact Freeman Exhibitor Services Department at 702/407-4696.

NEW PRODUCTS SHOWCASE.  IT’S NOT TOO LATE!
SEMA has instituted a new program where you can continue to submit new products online, even while people are setting up their booths in Las Vegas. Your first product entry is FREE, by using your exhibitor password when entering your product online HERE.

EXHIBITOR MOVE-IN SCHEDULE
Thursday, October 29: 8:00 am - 6:00 pm
Friday, October 30: 8:00 am - 6:00 pm
Saturday, October 31: 8:00 am - 6:00 pm
Sunday, November 1: 8:00 am - 8:00 pm
Monday, November 2: 8:00 am - 10:00 pm

EXHIBIT FLOOR DATES/HOURS
Tuesday, November 3: 9:00 am – 5:00 pm   
Wednesday, November 4: 9:00 am – 5:00 pm   
Thursday, November 5: 9:00 am – 5:00 pm       
Friday, November 6: 9:00 am – 4:00 pm   
Exhibitors and reps are permitted to enter the hall two hours prior to Show opening each show day.

EXHIBITOR MOVE-OUT SCHEDULE
Exhibitor teardown will begin at 4:00 p.m., Friday, November 6. Everything must be cleared from the hall by 12:00 p.m., Sunday, November 8. If you do not intend to begin teardown prior to 12:00 p.m. on Saturday, November 7, please inform Show Management. Any freight not picked up by your specified carrier by 10:00 a.m., Sunday, November 8, will be returned to the warehouse where storage fees will accrue, or shipped with an official freight carrier, at the exhibitor's expense.

NEW – RIG & TRAILER PARKING OPPORTUNITY
Exhibiting companies can now take advantage of a low-cost rig and trailer parking at the Cashman Center, located approximately 15 minutes from the Las Vegas Convention Center. Exhibitors may park their rigs beginning Saturday, October 31 through Saturday, November 7 for only $375. All rig reservations must be pre-paid and are first-come, first-served. Rigs must be placed no later than Monday, November 2nd by 11:00 p.m. CLICK HERE for more information and the application, or visit the Show Office in room S224 at the convention center.

MARSHALLING YARD
Drivers who need to unload materials at a freight door must check-in at the Freeman Marshalling Yard before coming to the Las Vegas Convention Center. The location for the Freeman Marshalling Yard is 8801 Las Vegas Boulevard South, which is approximately six miles south of the Las Vegas Strip between Blue Diamond and Silverado Ranch Blvd. 

WHAT CAN YOUR FLOOR MANAGER DO FOR YOU?
Floor Managers are assigned to each hall. In many cases, they have worked the same area of the show for a number of years. Floor Managers are your on-site resource and can help with questions about freight, move-in, move-out, booth vehicles, display regulations, and assist you if you encounter a challenge of any kind. Contact information will be provided to you in your booth during set-up.

ORDER YOUR LEAD RETRIEVAL MACHINE
SEMA has partnered with CompuSystems to provide you with tools for managing the entire lead retrieval process. Every attendee on the show floor wears a badge that shows their name, title, company name, and city/state. Embedded within a bar code on each badge is a great deal of key information about that attendee. CompuSystems offers a suite of lead management products and services designed to help exhibitors quickly and easily capture and qualify leads on the show floor. Available are all types of lead retrieval needs: a handheld unit, a desktop unit with paper printout, and a computer-based system for the more advanced user. Make the most of your investment in exhibiting at the SEMA Show, and turn your leads into sales! Simply CLICK HERE or call 708/786-5565 for more information.

DISPLAY VEHICLES ARRIVING AT THE SHOW – WHERE TO GO
There are two distinct groups of vehicles arriving at the show in the next few days; Booth Vehicles and Feature Vehicles. 

Booth Vehicles are those placed within an exhibitor’s booth, and can be placed anytime during setup hours. Best to bring them in AFTER your target time to ensure that the aisles are clear and your carpet is laid. There are NO spotting fees. To get your car into your booth, just go to the nearest freight door and a Freeman representative will guide you to your booth. Check the online floor plan or call 702/450-7662, ext. 120 if you need assistance on which freight door is best. During the Show, vehicles absolutely can NOT be started.  All batteries and alarms must be disconnected. Gas tanks must be less than one-quarrter tank full or contain five gallons, whichever is less. Please make sure it is also at least 10 inches in from the aisle.

Feature Vehicles are those sponsored by an exhibitor and will be placed in and around the convention center grounds this Sunday. All Feature Vehicles have been assigned an arrival time based on their confirmations. All Feature Vehicles will be required to check-in at the Green Lot which is east of the Convention Center off of Desert Inn Drive. Please have all Feature Vehicle drivers bring their confirmations with them and report to the Green at their appointed time this Sunday. During the Show, vehicles absolutely can NOT be started. All batteries and alarms must be disconnected. Gas tanks must be less than one-quarter tank full or contain five gallons, whichever is less. 

EXHIBITOR APPRECIATION PARTY
SEMA truly appreciates the efforts you have made to exhibit at this year’s SEMA Show, and wants to say thank you at the 2nd annual Exhibitor Appreciation Party. This year’s reception will be held poolside Monday evening, November 2nd, at the Renaissance Hotel next to the South Hall, from 5:00p.m.—8:00 p.m. Grab some food and drinks, compliments of SEMA, and celebrate the kick-off to what will be a great week at the SEMA Show. 

ATTENTION R&D ENGINEERS & PRODUCT PLANNERS
Cut product development time and cost using Computer-Aided Design (CAD) technologies. Through demonstrations and a short tutorial you’ll see how powerful and easy this tool is to get your next product launched and to market quicker, and for LE$$. Don’t miss Tech Transfer: Cut Product Development Time & Cost, two sessions offered at 10-11 a.m. and 2-3 p.m., Monday, Nov. 2, room N263.

DIRECTIONS TO THE LAS VEGAS CONVENTION CENTER

  • I-15 to Sahara Exit, turn east (toward the Strip)
  • One block after Las Vegas Boulevard (the Strip), turn right onto Paradise
  • Las Vegas Convention Center will be on the left side
  • For more information, please call the LVCVA at 702/892-0711

CLEAN FLOOR DEADLINE IN PLACE.
In an effort to ensure a fluid move-in of the Show for all exhibitors, a "clean floor" deadline is in force for 3:00pm on the Monday before Show opening. "Clean Floor" refers to the requirement that all crates and "empties" be ready for pick up by the Official Service Contractor for storage during the Show. All crates must be sealed, closed and labeled for Freeman or to commence "cleaning" the floor for final preparation of the Show's opening. 

VEHICLE PARKING AT THE CONVENTION CENTER

  • No parking overnight in any Convention Center parking lot. 
  • Vehicle parking is available in the Gold Lot, located across from the Convention Center entrance on Paradise Road.
  • Vehicle parking is available in the Green Lot, located on the Southeast corner of Swenson and Desert Inn, behind the Convention Center.
  • Parking fee is $10 daily on show days with in/out privileges.
  • ADA parking will be in Silver 4 lot, next to the Renaissance Hotel by the South Hall
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