SEMA eNews Vol. 10, No. 39, September 27, 2007

34 DAYS UNTIL THE SEMA SHOW! CLICK HERE FOR UPDATES AND DEADLINES

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INNOVATIONS DAY: Monday, October 29, 2007

SHOW DAYS: Tuesday, October 30—Friday, November 2, 2007

DEADLINES

September 27

  • Exhibitor Registration Due – To receive badges in mail – domestic online – Tab 4

September 28

  • Booth Food Service – Advance Rate – Tab 1 (Show Facts)
  • Fabric Solutions / TotalFlex – Tab 13
  • Hotel Reservations – Tab 4
  • Models / Booth Personnel (Advance Rate) – Tab 18
  • Product Giveaway Receipt Request – Tab 3
  • Sponsorship Materials Due – Tab 6
  • Telephone / Internet Orders (Advance Rate) – Tab 19
  • Vehicle Detailing (Advance Rate) – Tab 12

October 5

  • Electrical Order (Advance Rate) – Tab 16
  • Exhibitor Insurance – Tab 20
  • Feature Vehicle Display Application – Tab 12
  • Freeman Accessories (Advance Rate) – Tab 13
  • Freeman Credit Card Authorization – Tab 13
  • Freeman Furnishings (Advance Rate) – Tab 13
  • Freeman Hanging Truss, Chain Hoist, Lighting Labor (Advance Rate) – Tab 15
  • Freeman Labor, Installation & Dismantle – Tab 15
  • Freeman Method of Payment – Tab 13
  • Office Equipment Rentals (Advance Rate) – Tab 20
  • Freeman Rental Exhibit (Advance Rate) – Tab 13
  • Freeman Rigging Equipment Labor – Tab 15
  • Freeman Safety Container Rental – Tab 13
  • Security Guard Service – Tab 18
  • Freeman Special Signs & Graphics – Tab 18
  • Freeman Standard Furniture – Tab 13
  • Freeman Third Party Payment – Tab 13
  • Freeman Utilities – Air, Water, Gas, Drain – Tab 16

VEHICLES – BOOTH & FEATURE – TAB #12
PLEASE NOTE THIS CHANGE!  Only feature vehicles displayed at the SEMA Show will be required to check-in at the Green Parking Lot, located behind the Las Vegas Convention Center South Hall, prior to entering the hall. Each vehicle will be photographed and will be required to display a "Feature Vehicle Pass" to be placed in feature vehicle areas. Booth vehicles may drive or be delivered directly to the closest freight door to their exhibit space. 

VEHICLE DAILY WIPE-DOWN PROGRAM – TAB #12
Don’t forget to sign up for the Vehicle Daily Wipe-Down Program, offered to the first 200 applicants. Deadline is September 28.  Service is limited to one vehicle per exhibitor.

ELECTRICAL ORDERS & LAYOUTS
Please be sure if you are ordering electrical for your booth that you specify where you want the outlets.  You should submit a diagram along with your order to confirm placement. Electrical order forms are in Tab #16 of your ESM.

EXHIBITOR SERVICES MANUALS
Exhibitor Service Manuals have been mailed. If you have not received your manual, please contact Show Management at 702/450-7662, ext. 120. All forms from the Exhibitor Services Manual are available to print. Go online at www.SEMAShow.com/esm

FREIGHT
If exhibitor’s total exhibit freight is 500 lbs. or less and is delivered in one shipment in a privately owned vehicle (POV) (car, half-ton pickup or minivan), SEMA has made arrangements with the Freeman to deliver these materials to your booth at no charge. This assistance will be available from 8:00 a.m.–5:00 p.m. on Sunday, October 28 and Monday, October 29. See the Hand Carry Freight Information in Tab #14 of your ESM for more information on Freight.

PARKING

  • No parking overnight in any LVCC lot. 
  • Parking in the Gold Lot, located across from the Convention Center entrance on Paradise Road.
  • Parking in the Green Lot, located on the Southeast corner of Swenson and Desert Inn, behind the Convention Center. This lot is unavailable on Friday, November 2. 
  • Parking fee is $10 daily on Show days with in/out privileges.
  • Additional Truck, Trailer, Rig Parking:
    Wild Wild West Gambling Hall, 3330 W. Tropicana Ave., Las Vegas, NV  89103
    800/634-3488 or 702/740-0000, 4.2 miles.
  • Flying J Travel Plaza, 1000 E. Cheyenne Ave., I-15 Cheyenne Exit, Las Vegas, NV  89030
    702/649-2001, 9.1 Miles.

SHOW COLORS
BUSINESS SERVICES (NORTH HALL)
Aisle Carpet and Drapes    TEAL

CAR CARE & ACCESSORIES (NORTH HALL)
Aisle Carpet and Drapes    TEAL

HOT ROD ALLEY (CENTRAL HALL)
Aisle Carpet and Drapes    BURGUNDY

MOBILE ELECTRONICS & TECHNOLOGY (NORTH HALL)
Aisle Carpet and Drapes    BLUE

PERFORMANCE TIRES & WHEELS (LOWER & UPPER SOUTH HALLS)
(Sponsored by the Tire Industry Association)
Aisle Carpet and Drapes    BLUE

RACING AND PERFORMANCE (CENTRAL HALL)
Aisle Carpet and Drapes    RED

RESTORATION MARKETPLACE (CENTRAL HALL)
Aisle Carpet and Drapes    PLUM   

RESTYLING & ACCESSORIES (NORTH HALL)
Aisle Carpet and Drapes    GREEN

FRONT EXHIBIT HALL 1 (SILVER DRIVE)
Aisle Carpet and Drapes    RED

TOOLS AND EQUIPMENT (NORTH HALL)
Aisle Carpet and Drapes    PLUM

TRUCKS, SUVs, OFF-ROAD (UPPER SOUTH HALL)
Aisle Carpet and Drapes    GREEN

SHOW MANAGEMENT HAS MOVED!  PLEASE NOTE OUR NEW ADDRESS
ConvExx, SEMA Show Management
6865 S. Eastern Ave., Ste. 101
Las Vegas, NV 89119

The telephone and fax remain the same:
T:  702/450-7662
F:  702/450-7732

EXHIBIT SPACE DESIGN NOTIFICATION – Tab #3 – DUE
If your booth is 400 square feet or larger, you must send an exhibit space floor plan to Show Management. Please complete the form in Tab #3 and e-mail it with a copy of your floorplan to jschwartz@ConvExx.com or fax it to 702/450-7732.

HANGING SIGNS - Tab #3 - DUE
NEW THIS YEAR! Exhibitors that have a hanging sign in their booth must complete the Hanging Sign Design Notification form. It must include the height and width of the sign, the number of sides, exact location over the booth, and sign graphics located on the sign. When shipping your hanging sign, it must be shipped separately from your booth using the Hanging Sign Shipping label located in Tab #14.  Shipping separately is less expensive and will help Freeman hang your banner in a timely manner. 

CENTER FOR INTERNATIONAL COMMERCE
Located in Room S229 (Skybridge between Central and South Halls) and staffed by U.S. Department of Commerce Trade Specialists, the CIC also offers you, the exhibitor:

  • Up-to-date lists of international buyers who are at the SEMA Show and looking for your products
  • Free private space to meet with current and prospective international clients
  • SEMA International Staff available for free consultations
  • Copies of SEMA International Reports
  • Copies of international specialty equipment publications from 35 countries

For more information, contact Linda Spencer, SEMA’s Director of International and Government Relations: lindas@sema.org.

BOOTH AND MEDIA CONFERENCE CATERING:  This year booth catering may be ordered online at www.ps.aramark.com/lasvegascc. This includes catering for a media conference within your booth.  If you need help with your order, please contact one of the following Aramark representatives depending on the hall where your booth is located.

North Hall: Trica Runyan (Runyan-Trica@aramark.com; 702/943-6827)
Central & Front Halls: Jamie Wilson (Wilson-Jamie@aramark.com; 702/943-6940)
South Hall: Janet Darling (Darling-Janet@aramark.com; 702/943-6695)

CELEBRITY APPEARANCES – TAB #11
Will a race car driver, industry icon, TV personality, pop idol, international superstar or any other celebrity or famous vehicle be appearing in your booth?  Let us help you promote it.  Go to Tab #11 and complete the notification application and we may post your information on the SEMA Show website, post it in the Media Center, or on the celebrity appearance board. For more information, contact Lisa Schafer at lisas@SEMA.org.

INTELLECTUAL PROPERTY RIGHTS – TAB #3
It is SEMA’s objective to ensure proper protection of intellectual property rights of its members and Show exhibitors.  This includes the protection of trademarks, service-marks, copyrights and patents.  With the support of the SEMA Board of Directors a stringent policy has been put in place.  Every effort will be made to eliminate product conflicts and protect those that have legal rights to the products involved. If you suspect another company has copied your product or has infringed on your legal rights, please review the information in Tab #3 and contact Show Management at 702/450-7662, ext. 104 or cschwartz@convexx.com.

HOTEL RESERVATIONS
Hotel rooms are going fast for the SEMA Show. Call the AAIW Housing Bureau at 800/967-8852 or 847/948-6789 or go online to www.SEMAShow.com/travel.

NEW THIS YEAR!
BAGGAGE AND AIRPORT CHECK-IN

  • McCarran International Airport operates a kiosk in the Grand Lobby and North Lobby at the LVCC at which boarding passes for participating airlines can be printed.
  • Passengers traveling on Southwest Airlines, Ted and United Airlines can check-in their luggage at the "bags to go" counter located beside freight door 11 in the Grand Lobby concourse.

Exhibitor Display Rules - Tab #3

  • The travel distance within the exhibit to an exit access aisle shall not exceed 50 feet.
  • Exhibitors that have fire alarms, fire extinguishers, fire strobe lights or fire hose cabinets within the exhibit space must keep them visible, with an unobstructed path from the aisle to the fire device location. Fog, smoke and steam machines are not permitted.
  • Hanging signs are permitted with perimeter linear exhibits, but may not exceed 12 feet in height to the top of the sign and must be flat.
  • "Peninsula Exhibit" rules apply to Split Island exhibits, except a full backwall is permitted.

Exhibitor Show Activities – Tab #3

  • Exhibitors are prohibited from operating electronic devices or any other broadcast applications that have the ability to reach outside their booth area for the purpose of marketing to, or attracting attendees, to their booth, without prior written permission of SEMA.

Exhibitor Seniority Rules - Tab #3
Exhibitors that fail to exhibit at the Show for a period of time, for any reason whatsoever, shall forfeit their seniority pursuant to the following schedule:

  • Exhibitors that fail to exhibit in two consecutive years lose 50% of their seniority.
  • Exhibitors that fail to exhibit in three consecutive years lose 75% of their seniority.
  • Exhibitors that fail to exhibit in four consecutive years lose 100% of their seniority.

New Products – Tab # 7
Exhibitors can now register their New Product entries at www.SEMAShow.com

Registration - Tab #4

  • Badge holders will be mailed to pre-approved registrants and to all exhibitors.
  • Additional badges required by exhibitors over the allotment must be approved by Show Management.
  • Company attorneys must be registered within the allotment.
  • Badges and badge holders will be mailed in advance to U.S. Exhibitors who register by September 21 via fax/mail, or online by September 27.
  • Exhibiting Press Badges will be held for pickup at the Continental Tire Media Experience in Room S219 at the LVCC.

LANYARD POLICY REVISION
Under the “New This Year” section located in Tab 1 of the 2007 SEMA Show Exhibitor Services Manual, it states that, “No lanyards may be given out at booths—only official AAIW lanyards may be used.” After further consideration, exhibiting companies may distribute lanyards from their booths. To better serve all attendees, we highly encourage exhibitors to use dual-clip-style lanyards. These style lanyards keep the badge facing the proper direction.

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