A Few Tips on Social Media Customer Service
SEMA Member News—March/April 2011
In Social Media Environments, Every Customer Has Influence
By Danny Chang
Set proper expectations. Just as you post office hours or customer-service hours for phone and chat support, you should set the right expectations for social media channels, such as Twitter and Facebook. While these online and mobile channels seem “always on,” it is important to tell your customers upfront what to expect in terms of response times and contact frequency. If you don’t have a team of representatives monitoring and responding to every tweet that comes your way or mentions your brand, you should state exactly what customers should expect or direct them to your other channels where help is more readily available. You can do so in the background image or in the “About” section on Twitter. You can also provide a link to your website or customer-service page.
Take every complaint as an opportunity to impress. This should always be the case, and not just in social media. Every time a customer takes the time to let you know that something went wrong, you have a chance to impress him and turn him into a promoter of your brand. But in social media, your average customer could have a much bigger impact than you think. Social media has given average netizens a broadcasting platform, and you never know which one of your customers has thousands of followers on Twitter or friends on Facebook. The network effect is incredible online, and your every response is in print. Virtual print, that is, but even more lethal when you get it wrong—or incredibly powerful if you set things right. The chief marketing officer of Virgin America shares a great story of how the company responded to an angry passenger’s complaint tweet on a delayed flight by having the pilot send her a free drink. That passenger was so impressed that she tweeted how great Virgin America was. The airline turned her from a detractor into a promoter within minutes.
Finally, there are myriad applications and services out there that can help you actively listen in on your customers. Some are free, some are paid and some cost an arm and a leg. Here’s a list of tools that I have found useful in monitoring social media.
- Tweetdeck.com: This desktop app allows you to manage Twitter, Facebook and a number of other channels. You can set up saved searches for keywords tied to your brand.
- Viralheat.com: This is the poor man’s version of Radian6, which is a social media monitoring tool. You can set up profiles and define
keywords related to your brand.
- Getsatisfaction.com: This is a crowd-sourced customer service site where the community and/or your employees can respond to customer-service issues. They do the backend work; you focus on helping customers.
Danny Chang is the senior product marketing manager for buyer experience at eBay Motors, the world’s biggest online automotive marketplace. Follow him on Twitter @eBayMotors.